2_21_2023 Agenda

Weston Commission for the Arts

Zoom Regular Meeting

Zoom link TBD

Call to Order

Attendance

Approve past minutes (Nov meeting - minutes below)

Budget update/review

Old Business

*Review of Weston Tree Lighting and Music Festival event

New Business

* Review of our event calendar 2022-23 expenses/projected expenses so that we can allocate funds for the remainder of the year.

*Guild of Fine Arts Funding Request (Ewa)

* Artist talk event idea brainstorm time (if we are interested in furthering this idea).

Close Meeting

Arts Commission Meeting Minutes - Nov 15

Nov 15

Zoom and also in person at Town Hall

Attendees: Ewa Ojarovska, Sally Eiler, Kristin Kreuder, Leslie Stetter, Gretchen Wright

UPDATES: WESTON HOLIDAY TREE LIGHTING & MUSIC FESTIVAL

Ewa is leading the event and coordinating across various town entities. 

Stations:

Star/snowflake ornament making (tent)

Gingerbread station (tent)

Cider station

Hot Chocolate Station

Issue: need lighting for the event as it will be dark (Commission not responsible for solving this)

Tree lighting is outside - Lights are already on the tree

Music program - 40 minutes - Kristin has organized with the singing groups. 

Some seating will be provided, but the idea is people can mill about and visit the stations while the concert is happening

Agata is creating the poster design; will be distributed as lawn signs and digital poster for social media, email, etc

Estimating 250 people

530 - everyone arrives

540 - Emcee opens the event

545 - Tree lighting

550 - Singing program begins

630 - Program ends

700 - Event ends

Volunteer needs:

Hot Chocolate servers (2 people)

Cider servers (2 people)

Run the ornament booth (2 people)

Run the gingerbread booth (2 people)

Someone to hand out programs (2 people)

People to walk around and answer questions

Nov 30 set up help

Day of help before the event and until approximately 730

Sound needs:

Waiting to hear back from the music group organizers and Sam about what’s available to us, etc. TBD

Handheld lights for singers:

Kristin made a motion that the commission will purchase flameless candles for performers to use during the program. Budget - no more than $100, at least 40 candles; Commission will retain them for future use

Gretchen seconded

Unanimously approved

Tentatively hold Nov 29th for another organizing meeting (pencil it in; may or may not need it)

Set up Nov 30

Event Dec 1